← All passive time tracking tools compared
Comparison
Timeflow vs PracticePanther
Last updated: September 2026 · By TimeFlow Legal Inc.
PracticePanther is a practice management platform aimed primarily at solo practitioners, and used by some small firms, with a strong emphasis on workflow automation. It handles matters, documents, calendaring, client intake, a client portal, billing and payments. Time tracking is one feature among many.
Timeflow does one thing: it makes sure the time you worked actually reaches the invoice.
If you are choosing between them, the honest answer is that they are not the same category of product. This page explains where each one fits.
The short version
Choose PracticePanther if you need one system for your whole practice, including documents, calendaring, client intake, a client portal, automated workflows and trust accounting, and you are comfortable starting timers or writing up your day at the end of it.
Choose Timeflow if the thing costing you money is not case management, it is unrecorded time. Timeflow watches your active application and window titles, splits your day into segments, matches them to matters, and hands you draft entries to approve.
Use both if you are already on PracticePanther and happy with it. Timeflow works well alongside PracticePanther: it is a standalone program that does not require you to leave, and you export your approved entries and bring them into PracticePanther. Firms running both are making sure every billable makes it onto the invoice.
Feature comparison
| Timeflow | PracticePanther | |
|---|---|---|
| Primary purpose | Passive time capture | Full practice management |
| Time entry method | Automatic, from activity; manual timers also available | Manual entry and a stopwatch timer; time entries can also be created from its Outlook and Google integrations |
| Runs where | Desktop app (Windows and macOS), lives in the tray | Web and mobile |
| Matter matching | Automatic, from client emails, client names and matter keywords | Manual selection per entry |
| Phone calls | Manual timer or manual entry | Manual entry, or logged automatically with an integrated VoIP provider |
| End-of-day review flow | Yes, a guided daily prompt | No equivalent |
| Works with the other | Yes: export approved entries into PracticePanther | Accepts imported time entries |
| Matters, clients, invoices | Yes, for firms without a practice management system | Yes |
| Document management | No | Yes |
| Calendaring and tasks | No | Yes |
| Workflow automation | No | Yes |
| Client intake and client portal | No | Yes |
| Trust accounting | No | Yes |
| Pricing | $20 per user per month billed annually, or $30 per user per month billed monthly | Tiered per-user subscription; confirm current plans with PracticePanther |
PracticePanther feature and plan descriptions reflect its public positioning as of September 2026. Confirm current details with PracticePanther directly.
The real difference is when the record gets made
PracticePanther's timekeeping assumes you will tell it what you did. You start a timer, or you sit down at 6pm and reconstruct the day.
Both fail the same way. Timers get forgotten during a call that runs long. Reconstruction misses the draft in Word, the PDF you opened outside PracticePanther, the research in your browser between two other things. Those are small individually and material over a month.
Timeflow inverts it. The record is built while you work. At the end of the day you are editing something that already exists rather than remembering something that has gone.
Timeflow is not practice management software
Stated plainly, because you will find this out anyway:
- No document management, calendaring, client intake, client portal or workflow automation.
- No trust accounting.
- Desktop only. There is no mobile time entry app.
That is by design. Timeflow does one job, and it works alongside whatever practice management system you already run.
Privacy, since it comes up first
Timeflow reads application names and window titles. It is not a keylogger and does not record your screen. Nothing is billed or synced without you approving it. Given what sits in a lawyer's window titles, that distinction matters, and it is why the product is built the way it is.
FAQ
Does PracticePanther track time automatically?
No. PracticePanther relies on manual entry and a stopwatch timer, and time entries can also be created from its Outlook and Google integrations. It does not passively capture work in applications outside PracticePanther and those integrations.
Can I use Timeflow with PracticePanther?
Yes. Timeflow is a standalone program, so it does not require PracticePanther, and it works alongside it: you export your approved time entries and bring them into PracticePanther.
Is Timeflow cheaper than PracticePanther?
They price for different things. PracticePanther replaces several systems; Timeflow replaces the part of your day spent reconstructing time. Compare Timeflow against the billable time you currently lose, not against PracticePanther's licence fee.
Is Timeflow a PracticePanther replacement?
No. Timeflow is not practice management software. It replaces the part of your day spent reconstructing time, and it works alongside PracticePanther through time-entry export. If your firm has no practice management system at all, Timeflow can still take approved entries through to an invoice.
Where Timeflow fits
Timeflow is built for solo, small and medium firms that want passive capture with a guided daily review. Keep PracticePanther for practice management and let Timeflow make sure the time gets recorded.
See also: Timeflow vs Clio, Timeflow vs MyCase, Timeflow vs WiseTime, and the full passive time tracking comparison.