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Comparison

Timeflow vs MyCase

Last updated: September 2026  ·  By TimeFlow Legal Inc.

MyCase is a widely used practice management platform for solo to medium-sized firms. It handles matters, documents, calendaring, client intake, a client portal, billing and payments. Time tracking is one feature among many.

Timeflow does one thing: it makes sure the time you worked actually reaches the invoice.

If you are choosing between them, the honest answer is that they are not the same category of product. This page explains where each one fits.

The short version

Choose MyCase if you need one system for your whole practice, including documents, calendaring, client intake, a client portal and trust accounting, and you are comfortable starting timers or working through your Smart Time Finder activity at the end of the day.

Choose Timeflow if the thing costing you money is not case management, it is unrecorded time. Timeflow watches your active application and window titles, splits your day into segments, matches them to matters, and hands you draft entries to approve.

Use both if you are already on MyCase and happy with it. Timeflow works well alongside MyCase: it is a standalone program that does not require you to leave, and you export your approved entries and bring them into MyCase. Firms running both are making sure every billable makes it onto the invoice.

Feature comparison

MyCase feature and plan descriptions reflect its public positioning as of September 2026. Confirm current details with MyCase directly.

The real difference is when the record gets made

MyCase's timekeeping assumes you will tell it what you did. You start a timer, enter time by hand, or work through the activity Smart Time Finder logged for you and create an entry for each one.

Each of those fails the same way. Timers get forgotten during a call that runs long. Reconstruction, even assisted, misses the draft in Word, the PDF you opened outside MyCase, the research in your browser between two other things. Those are small individually and material over a month.

Timeflow inverts it. The record is built while you work, across every application. At the end of the day you are editing something that already exists rather than remembering something that has gone.

What about Smart Time Finder?

Smart Time Finder is MyCase's answer to forgotten time, and it is a genuine improvement over writing your hours on paper or in a spreadsheet. It keeps track of what you did inside MyCase and assigns each activity to a matter, so you are not relying purely on memory. Two things to know before assuming it solves this:

1. It is not automatic timekeeping. The timekeeper still opens each activity, creates the time entry, writes the description and enters the duration. It shortens the reconstruction; it does not remove it.
2. It only sees MyCase and its connected email and calendar. Work in Word, a PDF opened outside MyCase, or your browser is not in the list to begin with. Phone calls are logged only if you use an integrated VoIP provider such as VXT; otherwise they are entered by hand, which is also true of Timeflow.

Timeflow captures at the operating system level, so that work still becomes a segment, and it drafts the entry for you.

Timeflow is not practice management software

Stated plainly, because you will find this out anyway:

• No document management, calendaring, client intake or client portal.
• No trust accounting.
• Desktop only. There is no mobile time entry app.

That is by design. Timeflow does one job, and it works alongside whatever practice management system you already run.

Privacy, since it comes up first

Timeflow reads application names and window titles. It is not a keylogger and does not record your screen. Nothing is billed or synced without you approving it. Given what sits in a lawyer's window titles, that distinction matters, and it is why the product is built the way it is.

FAQ

Does MyCase track time automatically?

Not automatically. MyCase offers three ways to record time: manual entry, a stopwatch timer, and Smart Time Finder, which logs what you did inside MyCase and assigns it to a matter. Smart Time Finder helps you remember your day, but the timekeeper still creates each entry, writes the description and enters the duration, and it does not see work in applications outside MyCase and its email and calendar integrations.

Can I use Timeflow with MyCase?

Yes. Timeflow is a standalone program, so it does not require MyCase, and it works alongside it: you export your approved time entries and bring them into MyCase.

Is Timeflow cheaper than MyCase?

They price for different things. MyCase replaces several systems; Timeflow replaces the part of your day spent reconstructing time. Compare Timeflow against the billable time you currently lose, not against MyCase's licence fee.

Is Timeflow a MyCase replacement?

No. Timeflow is not practice management software. It replaces the part of your day spent reconstructing time, and it works alongside MyCase through time-entry export. If your firm has no practice management system at all, Timeflow can still take approved entries through to an invoice.